Payments & Accreditation
Charge entry fees, see who's paid, and collect payment every way your event needs — online, cash, card reader, or the Square app.
Entry money always lands in your own connected payment account (your club or team), never a platform account — so what a competitor sees is exactly what they're charged. This page covers setting fees, the ways money can come in, and the Accreditation desk where you track and collect it.
Setting entry fees
In the tournament's Registration tab, turn on entry fees and add your rates. Set a member rate and an external rate, per tournament or per division, and an additional-division fee for competitors who enter more than one division (charge the same as a single entry, or a discount).
The five ways money comes in
Competitor pays online
At registration or later from their emailed link / account — card via your Stripe or Square online.
Cash / offline
You record a cash, card, bank-transfer or cheque payment against an entry.
Email a pay link
Send (or re-send) the competitor their pay page so they pay from their phone.
Square Terminal
Send the amount to a paired Square card reader on your desk — they tap to pay.
Square POS
Open the Square app on your iPad and take payment with the reader paired to it.
The two in-person Square methods (Terminal and POS) need a club-owned tournament with Square set up. Every path books the payment once — a card-reader or Square-app charge is never double-counted, even when it covers a group.
The accreditation desk
The Accreditation tab is your who's-here / who's-paid view: totals at the top, every entry below with its status, and the actions to collect.
Collect what's outstanding
On any unpaid entry: record a cash payment, email the pay link, or send it to a card reader / the Square app.
Charge a group in one go
Tick a custom set of entries and pay them together, or use Charge all of <club> so a coach can settle their whole team in a single transaction — by cash or one card-reader / Square-app charge.
Finalise before the draw
Finalise entries withdraws the no-shows / non-payers to an inactive state and drops them from the draw. Their records are kept, and you can reinstate anyone who turns up and pays.
Competitor history & merging duplicates
Each competitor on the accreditation list has two extra tools:
History
Shows what the system knows about that person from previous tournaments — their last-known competitive aptitude and their fights/wins record — pulled together across events by their account, dependant, or club. It's a hint for seeding and matchmaking; nothing is applied automatically.
Merge…
If the same person got entered twice (a guest entry plus a coach entry, say), pick merge… on one, then merge into this on the other. The survivor keeps their division place and takes over the duplicate's registration and payment — no lost entries. Do this before the draw.
Unpaid competitors and the draw
The draw wizard shows an amber “unpaid” badge on any division that still has competitors who owe a fee. If you set fees to be due before the draw, that turns into a block until they pay or are finalised — so you never draw someone who hasn't settled.