Help Center | Ippon System

Setup Time

2 minutes

Requirement

Club must be active

Privacy

Optional approval flow

The Public Registration feature allows prospective members to sign up for your club directly through your website or social media. Instead of manually entering member details, people can register themselves, sign waivers, and provide emergency contact information.

Accessing Registration Management

Managers can manage the registration form from the Members menu:

Navigating to Registration:

Registration

Setting Up the Form

Enable the Form

Go to Registration → Configure Form (under the General tab). Toggle the "Enable Registration Form" switch to make the page live.

Set Registration Type

Enable Allow multiple registrants if you want to allow parents to register multiple children in a single submission (Family Registration).

Choose Approval Flow

Enable Require manual approval to review submissions before creating member accounts. Disable it to allow immediate, automatic account creation.

Configure Waivers

Go to Waivers → Templates to create liability or code of conduct waivers. Set templates as Default to make them mandatory for all new registrants.

Collection Requirements

Toggle Emergency Contact and Medical Informationrequirements based on your club's data policy.

Insurance & Plans

Use the Insurance & Plans tab to select which insurance types and membership plans are available for selection during registration. You can also make them mandatory.

Preview the Form

Click the "Preview Public Form" button to see exactly what prospective members will see when they visit your link.

Custom Fields & Logic

You can add custom fields in the Fields tab to collect specific information like uniform sizes or previous experience.

Conditional Logic: You can set fields to apply to "Adults Only" or "Minors Only". The form will automatically show/hide these fields based on the registrant's date of birth.

Registration Flow Steps

When members complete public registration, they go through these steps in order:

1. Personal Information

Name, date of birth, contact details, and emergency contacts.

2. Insurance / Registration

Select insurance or registration type. Options include: "I have JA Number" (submit external ID) or "Purchase registration - $XX.XX" (buy from club).

3. Membership Plans

Choose a membership plan. If "Skip for now" is enabled, members can defer plan selection.

4. Waiver Agreement

Read and sign liability waivers. Members can draw a signature or click "Type Signature" to type their name.

5. Payment

If purchases were selected, complete payment. Options include "Pay Online" (card) or "Pay at Terminal" (in-person). If no purchases, this step shows "Submit Registration" instead.

Waiver Integration

The public form automatically integrates with your club's waiver templates. Signatures are legally binding and stored with the member's profile.

Required Setup

You must configure your waiver templates before they will appear on the registration form. Go to Waivers → Templates to create and publish your waivers.

Drawn Signatures: Uses a canvas for touch-screen or mouse signing.
Typed Signatures: Click "Type Signature" to type your name as a legal signature.
Guardian Signing: Automatically handles parent/guardian signatures for minors.

For a complete guide on managing, tracking, and enforcing waivers, see the Waivers Documentation.

Sharing with Members

Direct Link

Copy your unique registration URL and paste it into your website, Instagram bio, or email newsletters.

QR Codes

Download or print the generated QR code to display at your front desk or on marketing flyers.

Public registration automatically handles waiver signatures if you have mandatory waiver templates enabled for your club.

Promote your registration link on social media to reduce administrative work during busy intake periods.