Ippon System Help

Waiver Templates

A template is the waiver text plus its rules: how long a signature lasts and how people can sign.

Who can use it: Owners and managers.

1

Open the templates

Go to Waivers and open the Waiver Templates tab. Click Create Template.

2

Fill in the details

  • Template Name: what you and your members see, for example "Liability waiver".
  • Waiver Type: Liability Waiver, Photo Release, Media Consent or Custom.
  • Internal Description (Optional): a note for staff.
  • Version: shown on the signing page and on each signed copy.
3

Write the waiver

Type it in Template Text, or click one of the Quick Load Pre-built Template buttons (Generic Martial Arts Waiver, Judo Specific Waiver, BJJ Specific Waiver) and edit it. Placeholders are filled in when someone signs. Hover over Variables Guide to see them all:

  • {{club_name}}: your club's name. Also {{club_legal_name}}, {{club_abn}}, {{club_acn}}, {{club_address}}, {{club_phone}} and {{club_email}}.
  • {{signer_name}}: the person signing (the parent or guardian, for a child).
  • {{participant_name}}: the member taking part (the child, for a child).
  • {{guardian_name}}: the parent or guardian (blank for an adult).
  • {{registrant_age}}: the member's age.
  • {{current_date}}: the date they sign, and {{expiry_policy_description}}: the expiry rule.
  • {{registrant_name}}: an older name that still works.
app.ipponboard.com
Create New Waiver Template: Template Name, Waiver Type, Internal Description, Version and Expiry Policy Annual Renewal with its explanation on the left; Template Text with the Variables Guide link and the Quick Load Pre-built Template buttons on the right; Signature Options, Cancel and Save Template
Create New Waiver Template.
4

Choose how long a signature lasts

Expiry Policy has three choices:

  • Annual Renewal: a signature lasts until 31 December of the year after it's signed (signed any day in 2026, it expires on 31 December 2027), then they sign again.
  • Active Membership: one signature lasts while the member's membership is active.
  • Fixed Period (Months): lasts the number of Validity Months you set, from the day they sign.

Each signed copy shows its own Expires date, so check one there if you're not sure.

5

Choose how people sign, then save

Under Signature Options, tick Allow Drawing/Canvas Signature, Allow Typed Name Signature or both (at least one is needed). Leave Active (visible to members) ticked and click Save Template.

app.ipponboard.com
The Waiver Templates tab listing Liability waiver, marked Default, type LIABILITY, v1.0, Active, with view and edit buttons
The new template. The first one you make becomes the Default.

The default template

  • Your club has one Default template. It's the waiver that check-in looks for, and the one members sign from the member portal.
  • To change it, click the star (Set as Default) on another template, or tick Set as Default Template when you edit it.
  • The default can't be deleted. Make another template the default first, then delete the old one with the bin button.
Editing a template changes the text for people who sign from now on. Waivers already signed keep the text that was signed, which you can see when you View them.

Frequently Asked Questions