Tracking & Compliance
Monitor waiver status, view signed documents, and manage expirations.
The waiver tracking dashboard gives you a complete view of all waiver signatures across your membership. See who has signed, who hasn't, and whose waivers are expiring soon.
Waiver Dashboard
Go to Waivers to see the tracking dashboard. You can filter by waiver type and status:
Waiver Status
| Member | Waiver | Status | Date | Actions |
|---|---|---|---|---|
| Sarah Johnson | Membership Waiver | Signed | Jan 15, 2024 | |
| Mike Chen | Membership Waiver | Pending | - | |
| Emma Wilson | Membership Waiver | Expired | Jan 10, 2023 |
Filter by Waiver
Select a specific waiver template to see only that waiver's status across all members.
Filter by Status
Show only pending, signed, or expired waivers to focus on members needing attention.
Search Members
Search by member name to quickly find a specific person's waiver status.
Viewing Signed Waivers
Click "View" on any signed waiver to see the full document with signature details:
Membership Waiver
Signed by Sarah Johnson
I, the undersigned, acknowledge that I am participating in martial arts training voluntarily and understand the physical nature of the activities involved...
[Waiver content preview...]
Signed By
Sarah Johnson
Date Signed
January 15, 2024 at 2:34 PM
IP Address
192.168.1.***
Expires
January 15, 2025
Digital Signature
The signed waiver record includes:
- Full waiver text - The exact version the member signed
- Digital signature - The signature they provided
- Timestamp - Exact date and time of signing
- IP address - Partial IP for verification (last octet hidden)
- Expiration date - When the waiver needs renewal
Compliance Overview
The dashboard shows overall compliance metrics for each waiver:
85%
Signed
10%
Pending
5%
Expired
These percentages are based on active members only. Inactive or cancelled members are not included in compliance calculations.
Managing Expirations
For waivers with expiration dates, you can track and manage renewals:
Expiring Soon
Filter to show waivers expiring in the next 30 days. Send renewal requests before they lapse.
Bulk Renewal Requests
Select multiple members with expiring waivers and send renewal requests in one click.
Automatic Renewals
Enable automatic renewal requests in your template settings to send requests 30 days before expiration.
Downloading & Exporting
Download PDF
Download any signed waiver as a PDF document with the full waiver text, signature, and timestamp.
Export Status Report
Export a CSV of all waiver statuses for record-keeping or auditing purposes.
Email Copy to Member
Send a copy of the signed waiver to the member for their records.
Member Profiles
You can also view waiver status from individual member profiles:
- Go to the member's profile page
- Click the "Waivers" tab
- See all waivers for that member with their current status
- Request new signatures or send reminders directly from their profile