Grading | Ippon System Help

This guide is for club owners, managers and coaches. By the end you'll have awarded a grade, seen a member's progress towards their next belt, and recorded a milestone. Members see their own grades and milestones in the member portal (see Belt Progress).

Who can use it: Owners, managers and coaches award grades, record milestones, review grade requests and set requirements. Only owners and managers can delete a grade or milestone. Front-desk staff can see grades and milestones.

Track A

Award a grade

Pick the member, the belt, the date. Done.

Track B

Progress, requests and milestones

Who's close to their next belt, grades members send in, and achievements.

A. Award a grade

Awarding a belt, then recording a milestone, in under 20 seconds:

Awarding Ruby Patel 18th Kyu (Yellow), then recording a Technique Learned milestone for Ethan Brooks.

Open Grades & Milestones

Click Grades & Milestones in the menu. The Grades tab lists every grade awarded, newest first, with the examiner, certificate number and scores. Filter it by belt colour with All Belts.

Grades & Milestones: Award Grade and Record Milestone buttons, tabs for Grades, Pending Requests, Milestones and Grade Requirements, and a list of grades — Grades & Milestones, on the Grades tab.

Choose the member

Click Award Grade and search by name, email or member number. Click the member.

Select Member for Grade, searching for Ruby and finding Ruby Patel — Select Member for Grade.

Choose the type of grade, then the belt

Step 1 asks what type of grade it is: Junior Kyu, Senior Kyu or Dan Grade. Step 2 lists that type's belts, in order. Click the belt.

Award Grade, Step 1: Junior Kyu (ages 5-14), Senior Kyu (ages 12+) or Dan Grade — Step 1: the type of grade.

Award Grade, Step 2: the junior belts from 20th Kyu (White-Yellow) down, with their colours — Step 2: the belt.

Fill in the details and award it

Step 3 needs an Award Date (it can be in the past, for grades from before you used IpponBoard). The Certificate Number, Technical Notes, scores and Competition Points are optional. Click Award Grade.

Award Grade, Step 3: Awarding to Ruby Patel, 18th Kyu (Yellow), with Award Date, Certificate Number, Examiner Name, Technical Notes and scores — Step 3: the details.

You can also award a grade from a member's profile: open their Grades tab and click Award Grade.

B. Progress, requests and milestones

See how close someone is to their next belt

On a member's profile, the Grades tab shows their Current Grade and the Next Grade: months of training and classes attended since their last grade, against what the next belt needs, and that belt's Grading Requirements. Below is their Grade History.

Ruby Patel's Grades tab: Current Grade 18th Kyu (Yellow), Next Grade 17th Kyu (Yellow Black Tip) with Training Time 0/6 months and Class Attendance 0/26 classes, Not yet eligible, and the grading requirements — A member's Grades tab, the day she got her yellow belt.

Review grades members send in

Members can tell you about a grade from the member portal (I have graded). It appears on the Pending Requests tab. Click Review, then Approve (you can correct the details first) or Reject with a reason the member will see.

Pending Requests: Grace Williams has requested 5th Kyu (Yellow), with a Review link — A grade waiting for review.

Record a milestone

Click Record Milestone, choose the member, then pick a Milestone Type, give it a Title and an Achieved Date, and click Record Milestone. Attendance milestones (first class, 10 classes and so on) are added for you.

Milestones tab: First Class Completed (Attendance) and First break-fall from standing (Technique Learned), both for Ethan Brooks — The Milestones tab: one added automatically, one recorded by a coach.

The detailed guides, in order

Grades: Awarding a grade, grade requests from members, and grade history.
Requirements: Time, classes and syllabus for each belt; a member's progress.
Milestones: Achievements you record, and the automatic attendance ones.