Creating Events
Set up new tournaments, gradings, seminars, and other events.
Create events to organize tournaments, gradings, seminars, or any other club activity that requires registration. Events can be free or paid, with flexible pricing and capacity options.
Creating a New Event
Go to Events
Navigate to Events from the main navigation, then click Create Event.
Enter basic details
Fill in the required fields:
- Event Name - What you'll call the event
- Event Type - Select from Workshop, Grading, Camp, Social, etc.
- Start Date - When the event takes place
- Start Time and End Time - Event hours
- Location - Where the event is held
- Capacity - Maximum number of participants
Create Event
Add a description (optional)
Describe the event so members know what to expect. Include any requirements or things to bring.
Submit the form
Click the submit button to create the event. The event will be created in DRAFT status by default, allowing you to configure additional settings before publishing.
Event Types
Select the type that best matches your event:
Seminar / Workshop
Training events with visiting instructors or special topics. Supports multiple sessions throughout the day with separate registration options.
Grading / Promotional
Belt examinations and rank promotions. Collect registration fees and track attendance for grading events.
Camp
Multi-day training events, holiday camps, or intensive training weekends. Supports multiple sessions and day passes.
Social Event
Non-training events like parties, fundraisers, or gatherings. Simple registration without training-specific features.
Bring a Friend / Trial
Special events for prospective members to try your club. Great for marketing and growing your membership base.
Other
Any event that doesn't fit the above categories. Basic registration and check-in features.
Additional Settings
After creating the event, configure additional options from the event management page:
Pricing Tiers
Set up early bird, regular, and late registration pricing. Configure member vs. non-member rates.
Sessions
Split the event into morning/afternoon sessions or separate days. Members can register for specific sessions.
Requirements
Require specific waivers, insurance, or membership status for registration.
Registration Questions
Add custom questions for registrants (e.g., t-shirt size, dietary requirements).
Publishing Your Event
Events have three status levels that you can filter by:
Event is being set up. Not visible to members.
Event is live and accepting registrations.
Event has been cancelled. Registered members are notified.
Once your event is set up, publish it to open registration:
- Review all event details for accuracy
- Set pricing tiers and sessions if needed
- Configure any registration requirements
- Click "Publish Event" to change status from DRAFT to PUBLISHED
- Share the event link with members
Tip: Published events automatically appear in the Member Portal and can be promoted via email announcements.