Event Check-in
Check in participants on the day of the event.
On the day of your event, use the check-in feature to track who has arrived, verify registrations, and ensure everyone is accounted for.
Check-in Dashboard
Event Check-in
18
Checked In
6
Pending
24
Total
Checking In Participants
Open event check-in
Go to your event and click the Check-in tab.
Find the participant
Search by name, or scan their QR code if they have the confirmation email on their phone.
Verify registration
The system shows their registration details, sessions, and any requirements (waivers, insurance).
Complete check-in
Click Check In to mark them as arrived. They'll move to the "Checked In" list.
Check-in Methods
Name Search
Type the participant's name in the search box. Select from matching results and check them in.
QR Code Scan
Participants can show the QR code from their confirmation email. Scan with a phone or tablet camera for instant check-in.
Bulk Check-in
For smaller events, check in multiple people at once from the registration list.
Self Check-in Kiosk
Set up a tablet in kiosk mode. Participants can check themselves in by entering their name or scanning their code.
Handling Issues
Missing Waiver/Insurance
If requirements aren't met, the system will flag the registration. Have the participant sign a waiver on the spot or verify their insurance before allowing check-in.
Not Registered
If someone shows up without registering, you can add them on the spot. Click "Walk-in Registration" to create their entry and collect payment.
Unpaid Registration
Pending registrations without payment show a warning. Collect payment before checking in, or use your judgment for known members.
Wrong Session
If someone registered for a different session, you can modify their registration on the spot or allow them to participate with a note.
Session-Based Check-in
For events with multiple sessions:
- Filter the check-in view by session
- See who's registered for each time block
- Check in participants for specific sessions
- Track no-shows for each session separately
If someone is registered for multiple sessions, you can check them in for all at once or for each session as they arrive.
Real-Time Stats
The check-in dashboard shows real-time statistics:
✓
Checked In
⏳
Still Expected
∑
Total Registered
After the Event
After check-in is complete, you can:
- Review no-shows: See who registered but didn't attend
- Export attendance: Generate a final list of who actually participated
- Follow up: Send a message to no-shows or all attendees