Ippon System Help

Class Scheduling

Create classes, set times, and manage your weekly schedule.

Set up your recurring class schedule so members know when training sessions happen. Classes automatically appear on the schedule and are available for attendance tracking.

Creating a Class

1

Navigate to Settings

Go to Classes from the main navigation.

2

Enter class details

Fill in the class name, description, and other details.

Fill in class details

Create Class

3

Set the schedule

Choose the days of the week and the start/end times. The class will repeat weekly on these days.

4

Configure access

Select which membership plans can attend this class. Leave as "All Plans" for open access.

5

Save the class

Click "Create Class" to add it to your schedule. It will immediately appear in the calendar view.

Weekly Schedule

Your classes appear in a weekly calendar view, making it easy to see your entire schedule at a glance:

Weekly Schedule

Mon
Tue
Wed
Thu
Fri
Sat

Kids Judo

4:00 PM

Junior Judo

5:00 PM

Adult Judo

7:00 PM

Kids Judo

4:00 PM

Junior Judo

5:00 PM

Adult Judo

7:00 PM

Junior Judo

5:00 PM

Adult Judo

7:00 PM

Competition

10:00 AM

Editing a Class

Click the "Edit" button on any class to modify its settings:

Click to edit class

Adult Judo

7:00 PM - 8:30 PM
Mon, Wed, Fri
Sensei Smith • Max 30

When editing, you can change:

  • Class name and description
  • Schedule (days and times)
  • Instructor assignment
  • Capacity limit
  • Eligible membership plans
  • Class color (for calendar display)

Managing Exceptions

Canceling a Single Session

Click on a specific date in the schedule and select "Cancel Session". The class will be marked as canceled for that date only—the regular schedule continues.

Holiday Closures

Set up holidays in Settings → Club Settings → Holidays. All classes on those dates will automatically show as canceled.

Substitute Instructor

Override the instructor for a specific date by clicking on the session and selecting "Change Instructor".

Temporary Time Change

For one-off time changes, cancel the regular session and create a single event for the alternate time.

Plan-Based Access

Control which members can attend each class based on their membership plan:

ClassBasic PlanPremium PlanCompetition Plan
Adult Judo✓✓✓
Competition Training——✓
Private Lessons—✓✓
Start with fewer classes and add more as demand grows. It's easier to add classes than to cancel ones members are used to.
Class colors help visually distinguish different types of training on the calendar. Use consistent colors for similar class types.
When you delete a class, all future sessions are removed. Historical attendance records are preserved.

Frequently Asked Questions