Ippon System Help

QR Self Check-in

Let members check in by scanning a QR code with their phone.

QR code check-in lets members use their own phones to check in. Display a QR code at your entrance, and members scan it using the Member Portal app or their camera.

How It Works

Scan to Check In

Open the Member Portal app and scan this code

Display this QR code at your entrance

1. Member arrives

Member opens their phone camera or the Member Portal app.

2. Scan QR code

Member points their camera at the QR code displayed at your entrance.

3. Confirm check-in

The app opens and asks them to confirm. One tap and they're checked in.

4. Done!

Check-in is recorded and appears in your attendance list instantly.

Setting Up QR Check-in

1

Enable QR check-in

Go to Settings → Attendance & Reminders and enable "Allow QR Code Self-Checkin".

2

Generate your QR code

Go to Attendance → QR Code to view your club's unique QR code. This code is specific to your location.

3

Print and display

Download the QR code image and print it. Display it prominently at your entrance. We recommend printing it A4 size or larger.

4

Tell your members

Announce the new check-in option via email or announcement. Remind members they need the Member Portal app or a phone camera.

QR Code Options

Static QR Code

One permanent code for your location. Members scan anytime to check in to the current class. Best for most clubs.

Class-Specific QR Codes

Generate unique codes for each class. Coaches can display the code during class. Useful if you run multiple classes in different rooms.

Display Ideas

Printed Poster

Print on A4 or A3 paper, laminate for durability, and mount on wall or stand. Cost-effective and reliable.

Digital Display

Show on a TV or tablet. Can display the QR code alongside today's schedule or announcements.

Acrylic Stand

Professional-looking tabletop stand for the front desk. Easy to reposition as needed.

Window Decal

Apply to your entrance door or window. Members can scan as they enter.

Combine QR check-in with a kiosk for members without smartphones. Cover all your bases.
The QR code works with any camera app - members don't need to download anything special. The camera opens a web page that handles the check-in.
Make sure the QR code is printed large enough to scan easily. Test it yourself from arm's length.

Guest / Drop-in Check-in

First-time visitors and guests can check in through the QR scan page by clicking the "Guest" or "Drop-in" button. This opens a form dialog where they:

  1. Enter their details: First name, last name, and email are required. Phone is optional.
  2. Sign the waiver: If your club requires waivers for guests, they'll be prompted to read and sign it.
  3. Pay (if required): If drop-in payment is configured, they can pay online or at the terminal.

Returning guests: If the email matches a previous visit, their information is auto-filled for convenience.

Frequently Asked Questions